Welcome!

At Hilcorp we are committed to providing quality service to our owners.

Please see the information below on frequently asked questions.

Images of the Northstar facility on the North Slope of Alaska.
Images of the Northstar facility on the North Slope of Alaska.
Alignment – “When Hilcorp Wins, We All Win”
Alignment – “When Hilcorp Wins, We All Win”

Account Information

Questions as a San Juan Owner

Address Change/Direct Deposit

Joint Interest Billing

Questions About Your Check

Lease & Legal Description

Change of Ownership

Unclaimed Funds/Escheated

Tax Questions

Forms

 

1099 Form

The 1099 tax forms are sent on or about January 31st of each year. If you have not received a check during the year, no 1099 will be issued as there were no revenues to report. Please allow at least 15 business days from the date the 1099 tax form was mailed before contacting Owner Relations for a replacement copy. You can also access your 1099 form online via EnergyLink. Click here to visit EnergyLink.

 

Annual Release

Annually, Hilcorp Energy Company releases revenues that do not exceed $100 (our minimum release) but are greater than $10. Our annual release occurs in June of each year. If you have further questions, please see Questions about Your Check.

 

Escheated Funds

If you received an Unclaimed/Abandoned Property Letter, please respond within 30 days from the date of the Letter or funds will be reported as unclaimed to the state of the owner's last known address. If you have further questions about the Unclaimed/Abandoned Property Letter you received, please contact Hilcorp Owner Relations at ownerrelations@hilcorp.com or 713-209-2457.

Account Information

Owner Number

Where can I find my owner number?

Your owner number can be found on your Revenue Statement right above your name in the top left corner. The number has 8 digits and always starts with “80XXXXXX”. If you see 2 zeros at the beginning, you can disregard them. Please note that all owner numbers changed in January 2021 to this numbering system.

Social Security Number (SSN)/Tax Identification Number (TIN)

How can I find my SSN/TIN?

This is either your Social Security Number (SSN) or the Tax Identification Number (TIN) established with the Internal Revenue Service (IRS). If you have chosen not to provide this information, your account is subject to Backup Withholding according to regulations established by the IRS.

If you did not previously provide Hilcorp with your SSN/TIN, please click here to access a W-9 form. Once completed and signed, please send a scanned version in PDF format to: ownerrelations@hilcorp.com.

Statement Not Received

Why haven’t I received a revenue statement?

Hilcorp strongly recommends you register a profile on the EnergyLink Online System. The EnergyLink Online System, allows you to retrieve current and past revenue statements. All you need to register a profile is your last revenue check and your owner number.

Questions as a San Juan Owner

C-115B Notice to Royalty Owners

The New Mexico Oil & Gas Conservation Division (NMOCD) has developed an electronic C-115B form for operators to use to report their monthly venting and flaring volumes in accordance with 19.15.27.8 NMAC. As a royalty owner, you can access online the venting and flaring information provided in the C-115B forms filed each month through the EMNRD website using the following pathway: https://www.emnrd.nm.gov/ocd/ocd-e-permitting/

If you have any additional questions concerning this notice or the 19.15.27.8 NMAC, commonly referred to as the Natural Gas Waste Rules, please find information at the following pathway located on the NMOCD website: https://www.emnrd.nm.gov/ocd/compliance/

Gas Imbalance

When will gas imbalance statements be available?

Hilcorp is still in the process of completing its accounting system conversion and, as a result, there have been some delays in the gas balancing project. Please be assured that Hilcorp is working diligently to expedite the system conversion and will provide owners with updates accordingly.

Available for Sale Volumes

I believe I am owed gas, why isn’t Hilcorp adjusting my “available-for-sale”?

Currently your monthly “available-for-sale” volume is proportionately based upon your ownership percentage of current gas production from the property in which you own an interest. Once Hilcorp’s accounting system conversion is complete, your monthly balances may be adjusted upwards or downwards accordingly to represent the appropriate makeup. If you have additional questions, please contact westscheduling@hilcorp.com and provide proof of ownership interest with the inquiry in order to help Hilcorp expedite its response.

Gas Marketers

I want to change gas marketers. How do I do that?

Hilcorp is developing a system that will accommodate wholesale changes on a routine basis. In the meantime, if there is a specific issue you would like to discuss, please contact the marketing group at westscheduling@hilcorp.com.

Address Change/Direct Deposit

Direct Deposit

Update and/or enroll in direct deposit via our Online System using the following instructions: Direct Deposit Instructions.

Address Change

Access and download the Change of Address Form here. Please complete and email to ownerrelations@hilcorp.com or mail it to the address on the bottom of the form.

Updating Contact Information

If your name has changed, please provide Hilcorp with one of the following:

If you would like to add a Power of Attorney or Attorney-In-Fact to make decisions regarding your account, please provide Hilcorp with copies of the documents appointing such individual. If you would like for someone to speak on your behalf, please email a signed letter designating such individual to ownerrelations@hilcorp.com.

Joint Interest Billing

Owner Number
Where can I find my owner number?

Your owner number can be found on your JIB invoice right above your name in the top left corner. The number has 8 digits and always starts with “80XXXXXX”. If you see 2 zeros at the beginning, you can disregard them. Please note that all owner numbers changed in January 2021 to this numbering system.

Account Netting

There are different reasons for an account to be placed in netting; the most common is that the account is in arrears due to delayed or delinquent JIB payment history.

Netting Process

Hilcorp applies netted Working Interest (WI) revenue against the outstanding JIB balance. Any revenues in excess of expenses remaining on the account will be sent to you on a monthly basis. Netted monies are accumulated until a threshold of $100 for check distribution is reached. Regardless, Hilcorp will send you a revenue statement related to the revenues that were netted, even if you don’t receive a check. These revenue statements begin with the letter ‘J’ and are available on the EnergyLink Online System.

Invoice Not Received

Hilcorp strongly recommends you register a profile on the EnergyLink Online System. The EnergyLink Online System, allows you to retrieve current and past invoices and revenue statements. All you need to register a profile is your last JIB or revenue statement.

Other Inquiries

Why I am being billed for a well, but not paid revenues for the same well?

There are a few possible reasons that this may occur: (i) the well is not currently producing (for example, the well has not reached completion status or is shut-in); (ii) the revenues are in suspense status due to unknown address, title issues, etc; or (iii) the owner’s account was placed in netting status due to delayed or delinquent JIB payments. In the case of an account in netting status, the revenues are being paid, but instead of a check being sent to you, this money is first applied to your expense account to clear the outstanding JIB balance. If this revenue is enough to cover everything that is past due, then a payment will be sent to you with the remaining balance.

Why am I receiving invoices if I sold the interest I had with Hilcorp?

The most common reason this happens is because the owner fails to notify and/or provide the supporting documents of the sale to Hilcorp. Hilcorp’s Division Orders Department can only update ownership for a well once the owner sends Hilcorp a copy of the recorded conveyance instrument. There are more details in the Division Orders section of the Frequently Asked Questions as where to send the relevant documents, how long it takes for the transfer to be completed, etc.

Questions About Your Check

Hilcorp Check Writes

Minimum Amount

Hilcorp’s minimum check amount is $100.00. If your accrued amount is less than $100.00, there will be no check issued that month. You may, however, request that funds be issued to you when your accrued amount reaches $25.00. To do so, please download and complete the $25 Minimum Check Form (PDF). Please email the completed form to ownerrelations@hilcorp.com.

Smaller revenue amounts that fail to meet the minimums above are accumulated month to month until they meet the minimum, at which time you will receive a check.

Checks are typically mailed on the 25th day of the month unless this day is a holiday or weekend; then checks will be mailed on the first business day after the holiday or weekend.

Annual Release

Hilcorp annually releases revenue that fails to exceed $100.00, but is greater than $10.00, in June of each year.

Check Not Received

The amounts of royalty checks vary

There are many factors contributing to your payment amount such as: market conditions, fluctuating commodity prices, regulatory or contractual changes and production volumes.

Crude oil and natural gas are commodities, and their value is subject to daily swings in the marketplace. As such, there are no guarantees, but Hilcorp continually negotiates to get the most favorable prices possible.

Owner in Suspense

Funds held in suspense means that they are “held and not distributed for payment” due to legal reasons, incorrect or missing address, outstanding title requirements, etc.

Reasons may include:

  • Division order not signed*
  • Unsatisfied title requirements
  • Transfer of interest
  • Notice of death
  • Address unknown
  • Missing Tax Identification Number (TIN) or Social Security Number (SSN)
  • Affected by litigation
  • Uncashed check
  • Bad address suspense

*Some states may require signed division orders to remit payment.

Well Status

Royalty payments are dependent on the sale of production from active well(s). The well(s) your revenue is generated from may be shut-in for maintenance or may have stopped producing. There is no guarantee on the life of a well or the amount or frequency of revenue payments.

Check Never Cashed

Checks will not be honored if they are not cashed within ninety (90 days) after issuance. If ninety (90) days have passed, please contact Hilcorp Owner Relations at 713-209-2457 or ownerrelations@hilcorp.com.

ACH (direct depost) eliminates the risk of uncashed, voided and/or lost checks. Please visit the following link to update your payment method in the EnergyLink Online System.

Lost or Stolen Checks

If you have not received your check and have waited ten (10) business days from the date the check was originally mailed, please contact Hilcorp’s office at 713-209-2457 to process a void of the original check and re-issue the funds to you on the next available check write date. If your check is found after Hilcorp has voided it, please do not attempt to cash or deposit the voided check. Please having the following information ready when you call:

    • Your name

 

    • Your owner number

 

    Your Taxpayer Identification Number(TIN) or Social Security Number (SSN)

Hilcorp will verify the status of your check with our Treasury Department and stop payment if the check is still outstanding. Hilcorp will then reissue the funds under a new check number. Please be aware that the reissue amount may be included with funds for current payment.

How to Read Check Detail

Please click here for an annotated example of check details.

Adjustments on Checks

Royalty accounts are subject to adjustment, either upward or downward. There are many factors that may result in a prior period adjustment, such as:

  • Revised production statements from the property operator
  • Revised plant statements from a plant operator
  • Corrected data received after an unexpected operational change (often due to a mechanical failure that interrupts normal operations or a major weather event)
  • Revised pricing information from third parties
  • Revised allocation statements or pricing information due to audit findings
  • Accounting revisions
  • Retroactive tax incentives provided by government authorities

The need for accounting adjustments may be identified several months or years after the original accounting for a given production month, and there may be multiple revisions over any period of time.

Lease & Legal Description

Lease & Legal Description

To obtain the lease of the owned mineral rights and/or the legal description of the property, please contact the County/Parish Clerk’s and/or Tax Assessor’s office in the County/Parish where the interest is owned.

Change of Ownership

Owner Passed Away

Did they have a probated will?

Yes

If there is a Probated Will, Hilcorp will need copies of the following documents as recorded in the county/parish where the affected property/well is located. If you have properties in multiple counties/parishes, you will need to record this documentation in each county/parish where the properties are located.

  • Final Decree of Distribution, Determination of Heirship, Certificate of Transfer, or Judgment of Possession (if applicable)
  • Death Certificate (unrecorded copy will be sufficient)

OR (all of the following)

  • Last Will and Testament
  • Death Certificate (copy will be sufficient)
  • Letters Testamentary/ Short Certificate
  • Order Admitting will to Probate / Final Probate Order
  • Recorded Deed to beneficiaries or trust (if applicable)

If the Will was NOT probated in the county/parish where the property/well is located, please provide Hilcorp with copies of the Ancillary Probate Proceedings as recorded in the county/parish where the property is located.  Please note many states do not accept foreign probate. You may wish to contact an attorney to ensure adherence to the applicable standards.

Please furnish the Names, Addresses and W-9 forms for each heir or beneficiary.

When available, please forward all the necessary documents to Hilcorp (scanned and attached as PDF) to ownerrelations@hilcorp.com.

No

If there is no last will and testament or the will is not being probated, Hilcorp will require the following documents as recorded in the county/parish where the affected property/well is located:

* Based on the amount of funds held in suspense, additional documentation may be requested by Hilcorp to complete the transfer.

When completed, please forward all the necessary documents to Hilcorp (scanned and attached as PDF) to ownerrelations@hilcorp.com.

Please follow the instructions below for completing an affidavit of heirship (the following links take you to the PDF files).

Conveyance / Transfer Between Parties

The transfer of interest between parties, the addition of names to existing accounts, or any change in title, requires a recorded conveyance document. The recorded conveyance document should clearly specify what rights are being conveyed from the former owner to the new owner. Also, the conveyance document must be filed of record in the counties/parishes where the well(s) are located.

Please follow the instructions below:

Instruction for Change of Ownership Conveyance

When completed, please forward all the necessary documents to Hilcorp (scanned and attached as PDF) to ownerrelations@hilcorp.com.

Trust

For Changes of ownership Involving Trusts, please follow the instructions below:

Change of Ownership Involving Trusts

When completed, please forward all the necessary documents to Hilcorp (scanned and attached as PDF) to ownerrelations@hilcorp.com.

Divorce

If a joint account needs to be split-up after a divorce, Hilcorp will require the following documentation:

  • Copy of the signed divorce decree*
  • A recorded conveyance in the counties/parishes where the properties are located

* Hilcorp will accept the first page, signature pages, and all the relevant pages that contain information in regards to the mineral rights.

When completed, please forward all the necessary documents to Hilcorp (scanned and attached as PDF) to ownerrelations@hilcorp.com.

Legal Description

Hilcorp regrets that we are unable to provide personal ownership research. Any information on file with Hilcorp would be specific to Hilcorp’s operated production, which may not be an accurate representation of all your ownership in the area. To obtain a copy of a lease or conveyance document covering your ownership interest, you will need to research the real property records in the County/Parish Clerk’s and/or Tax Accessors office in the County/Parish where the interest is owned.

Division Orders

A Division Order is a directive signed by an Interest Owner verifying, to the purchaser or operator of a well, the Interest Owner’s decimal interest in a producing property. It also provides the Interest Owner’s remittance address and taxpayer identification number/social security number. Some states require a signed division order in order to remit payment. If you would like a copy of your Hilcorp division order, please email us at ownerrelations@hilcorp.com.

Interest Questions

Decimal Interest Calculation:

For owners with interest in a Unit:

Mineral Acres you own / Mineral acres in the unit X Royalty rate

For all other owners:

Mineral Interest X Royalty rate

Value of Interest:

Due to the many variables involved in determining the estimated value of a property, Hilcorp does not provide such valuations. However, you can contact an independent business or professional who offers this type of service for assistance.

Unclaimed Funds/Escheated

Unclaimed Funds

Funds are reported to various states based on the state of the owner’s last known address of record. To claim funds reported as unclaimed by Hilcorp, please visit each state’s respective website.

Tax Questions

Copy of Annual Tax Form

A copy of your annual tax forms are available in your owner profile on the EnergyLink Online System.

Tax Form Send Date

Tax forms (1099) are issued annually based on federal requirements. These forms are sent on or about January 31st of each year.

Severance / Production Taxes

A severance/production tax is a state tax levied against both royalty and working interest owners on their pro rata share of oil and gas production. State governments set owner severance tax rates and levy the tax when natural resources such as oil and natural gas are “severed” from the earth.

State Taxes Withheld

State taxes are withheld pursuant to the applicable laws as they apply to either the state of residency or the state of production.

Ad Valorem Tax

Ad Valorem taxes on minerals are levied at the county level. Depending on where your interests are located, this tax becomes payable only when minerals are producing (as opposed to non-producing).

Federal Withheld Taxes

Federal Backup Withholding is assessed when the owner has not provided their SSN/TIN for the account. If Federal Backup Withholdings were applied, the owner will need to consult with a tax preparer to determine if a refund is possible.

Translate »