Vendors

Hilcorp is proud to partner with local, national, and international suppliers and contractors. Hilcorp companies utilize the Supplier Portal and offers direct deposit at no cost to vendors.

Already Registered for Supplier Portal?

For vendors already registered for the Supplier Portal, please visit the portal to:

Submit PO-based invoices
Check the status of all submitted invoices (PO and non-PO invoices)

Registering for ACH

We offer the opportunity to receive payments by ACH direct deposit instead of checks. We have partnered with FIS Integrated Payables to offer electronic payments to you.

Signing up for ACH Direct Deposit:

Send an email to FS2AccountsPayable@hilcorp.com requesting ACH Direct Deposit
Please ensure that we have your correct address, phone number and email address in the request
Your invitation to sign up for Direct Deposit will be sent by email from FIS Integrated Payables
The email will contain a link to their Website and your specific registration code
Follow the steps to set up your account and banking information
Once the ACH verification team has reviewed and accepted your documents, you will receive an email advising your account is now active for Direct Deposit. The email will also include the FIS contact information for any questions you may have during the enrollment process.

Reach Out to Us

Have additional vendor set-up questions? Connect with a Hilcorp representative by sending us an email.

Frequently Asked Questions

How will I know if an invoice was rejected and how can I correct it?

Email rejections will come from sap_wfrt@hilcorp.com. This email is not monitored. Corrected invoices should be submitted to apinvoices@hilcorp.com

How do I check on status of unpaid invoice?

Supplier Portal allows for the tracking of an invoice status or please email invoice inquiries to FS2AccountsPayable@hilcorp.com.

How do I submit my invoice?

All PO invoices should be submitted via the supplier portal. All non-PO invoices should be emailed in PDF format to apinvoices@hilcorp.com.

When submitting an invoice, will I receive an email indicating the invoice was approved?

NO. You will receive a confirmation that email was received, however any rejection notices will come later after initial processing/review and will be sent to the email on the vendor master record.

Do invoices need to be signed prior to email submission?

Yes. Non-PO invoices must be signed and coded.

Will there be a charge for new invoice portal?

NO. There will be no charges for use of the portal or to submit invoices.

What should be included in my email/invoice?

One (1) PDF per invoice. Multiple invoices can be sent in one email if they are separate PDFs
Please include the invoice document as the first item in the PDF, all other required support may be attached in any order
A Purchase Order or AFE number, provided by Hilcorp Authorized Personnel. If you were not issued an AFE or PO number, you must include the name of the Hilcorp employee who requested the service.
Delivery tickets/backup documents must have actual cost and a Hilcorp approved signature
Each PDF should not exceed 5MB in size

If this information is not provided, processing of your invoice will be delayed or the invoice will be rejected.