Vendors
Hilcorp is proud to partner with local, national, and international suppliers and contractors. Hilcorp companies utilize the Supplier Portal and offers direct deposit at no cost to vendors.
Already Registered for Supplier Portal?
For vendors already registered for the Supplier Portal, please visit the portal to:
- Submit PO-based invoices
- Check the status of all submitted invoices (PO and non-PO invoices)
Vendor onboarding
Hilcorp Energy uses Payment Works as the single source of vendor information, including election of desired method of payment. Hilcorp offers payment in the form of a check or direct deposit (ACH). Registration with Payment Works is required to receive payments.
New Vendors
Please work with your Hilcorp Energy field representative to initiate vendor onboarding.
Existing Vendors
Sign up for Direct Deposit/ ACH using this form.
Reach Out to Us
Have additional vendor set-up questions? Connect with a Hilcorp representative by sending us an email.
Frequently Asked Questions
How do I make changes to my current Hilcorp vendor account? (Address, email, payment instructions, etc.)
Please initiate changes via your Payment Works Payee Profile. If you are not registered with Payment Works, please fill out this form.
How will I know if an invoice was rejected and how can I correct it?
Email rejections will come from sap_wfrt@hilcorp.com. This email is not monitored. Corrected invoices should be submitted to apinvoices@hilcorp.com
How do I check on status of unpaid invoice?
Supplier Portal allows for the tracking of an invoice status or please email invoice inquiries to FS2AccountsPayable@hilcorp.com.
How do I submit my invoice?
All PO invoices should be submitted via the supplier portal. All non-PO invoices should be emailed in PDF format to apinvoices@hilcorp.com.
When submitting an invoice, will I receive an email indicating the invoice was approved?
NO. You will receive a confirmation that email was received, however any rejection notices will come later after initial processing/review and will be sent to the email on the vendor master record.
Do invoices need to be signed prior to email submission?
Yes. Non-PO invoices must be signed and coded.
Will there be a charge for new invoice portal?
NO. There will be no charges for use of the portal or to submit invoices.
What should be included in my email/invoice?
- One (1) PDF per invoice. Multiple invoices can be sent in one email if they are separate PDFs
- Please include the invoice document as the first item in the PDF, all other required support may be attached in any order
- A Purchase Order or AFE number, provided by Hilcorp Authorized Personnel. If you were not issued an AFE or PO number, you must include the name of the Hilcorp employee who requested the service.
- Delivery tickets/backup documents must have actual cost and a Hilcorp approved signature
- Each PDF should not exceed 5MB in size
If this information is not provided, processing of your invoice will be delayed or the invoice will be rejected.