Owner Relations

Resources & FAQs

Please see below for frequently asked questions and links to commonly used forms. We encourage owners to view the information below prior to contacting Hilcorp.

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Account Information

Questions as San Juan Owner

Changes to Account Information

Joint Interest Billing

Questions About Your Check

Lease & Legal Description

Change of Ownership

Tax Questions

Report a Transfer of Interest

Mineral/Lease Purchase

notice to operators Change of ownership

Forms & Checklists

Helpful Links

Account Information

Your owner number can be found on your Revenue Statement right above your name in the top left corner. The number has 8 digits and always starts with “80XXXXXX”. If you see 2 zeros at the beginning, you can disregard them. Please note that all owner numbers changed in January 2021 to this numbering system.

If you did not previously provide Hilcorp with your SSN/TIN, please click here to access a W-9 form. Once completed and signed, please send a scanned version in PDF format to: ownerrelations@hilcorp.com.

If you have chosen not to provide this information, your account is subject to Backup Withholding according to regulations established by the IRS.

Hilcorp strongly recommends you register a profile on the EnergyLink Online System. The EnergyLink Online System allows you to retrieve current and past revenue statements. All you need to register a profile is your last revenue check and your owner number.

Revenue statements are only provided when a payment is due, (unless you are a netted Working Interest owner, in which case statements will be provided each month. See the Netting Process below for more information).

Questions as a San Juan Owner

The New Mexico Oil & Gas Conservation Division (NMOCD) has developed an electronic C-115B form for operators to use to report their monthly venting and flaring volumes in accordance with 19.15.27.8 NMAC. As a royalty owner, you can access online the venting and flaring information provided in the C-115B forms filed each month through the EMNRD website using the following pathway: https://www.emnrd.nm.gov/ocd/ocd-e-permitting/

If you have any additional questions concerning this notice or the 19.15.27.8 NMAC, commonly referred to as the Natural Gas Waste Rules, please find information at the following pathway located on the NMOCD website: https://www.emnrd.nm.gov/ocd/compliance/

Hilcorp is still in the process of completing its accounting system conversion and, as a result, there have been some delays in the gas balancing project. Please be assured that we are working diligently to expedite the system conversion and will provide owners with updates accordingly.

Currently your monthly “available-for-sale” volume is proportionately based upon your ownership percentage of current gas production from the property in which you own an interest. Once Hilcorp’s accounting system conversion is complete, your monthly balances may be adjusted upwards or downwards accordingly to represent the appropriate makeup. If you have additional questions, please contact westscheduling@hilcorp.com and provide proof of ownership interest with the inquiry in order to help us expedite its response.

We are developing a system that will accommodate wholesale changes on a routine basis. In the meantime, if there is a specific issue you would like to discuss, please contact the marketing group at westscheduling@hilcorp.com.

Changes to Account Information

If you are interested in setting up direct deposit, please fill out our intake form here: Owner Intake Form.

After the intake form is completed, you will receive an email from PaymentWorks within 1-3 business days containing instructions on how to setup direct deposit with PaymentWorks. Once you have successfully completed the PaymentWorks registration, please allow up to 90 days for your submission to be approved. You can view the status of your submission by logging into your PaymentWorks account.

If you have any questions regarding how to setup your PaymentWorks account or need assistance during the registration process, you can reach the PaymentWorks customer support team at https://help.paymentworks.com/contactsupport.

  • Why is Hilcorp changing to a new direct deposit vendor?
    • Hilcorp is pleased to announce that we are partnering with PaymentWorks to both automate and strengthen controls surrounding owner direct deposit onboarding for those owners conducting business with Hilcorp.   Hilcorp will no longer be utilizing EnergyLink for direct deposit sign up or changes to banking information.
  • Will Hilcorp continue to use EnergyLink for address changes, check printing and delivery of owner statements?
    • Yes, Hilcorp will still utilize EnergyLink to print physical checks, accept address changes, send Revenue and JIB statements and provide the yearly 1099 forms to our owners. The only change is that you will no longer use EnergyLink to sign up for direct deposit or make changes to existing direct deposit banking information.
  • How does this impact me if I currently have direct deposit with Hilcorp?
    • If you are currently on direct deposit with Hilcorp, you will be contacted by Payment Works via email when it is time to transition your account. The email will come from invitations@paymentworks.com to the email address** you used to register your account with EnergyLink.
    • The transition to Payment Works will begin in July 2025. Please be on the lookout for an email from Payment Works during the coming months.
  • What happens if I currently have direct deposit, but need to change my banking information?

    • If you need to change your banking information, whether it is changing bank accounts, routing numbers or if you would like to switch from receiving electronic payments to receiving a physical check, you will need to create an account with PaymentWorks. To get started, please fill out our owner intake form here: Owner Intake Form.

  • How can I contact PaymentWorks if I have issues getting started or during the process?

Access and download the Change of Address Form. Please complete and email to ownerrelations@hilcorp.com or mail it to the address on the bottom of the form. Alternatively, you can submit a change of address request via your account with EnergyLink using the following instructions: Address Change Instructions.

If your name has changed, please provide Hilcorp with one of the following:

If you would like to add a Power of Attorney or Attorney-In-Fact to make decisions regarding your account, please provide Hilcorp with copies of the documents appointing such individual. If you would like for someone to speak on your behalf, please email a signed letter designating such individual to ownerrelations@hilcorp.com.

Joint Interest Billing

Your owner number can be found on your JIB invoice right above your name in the top left corner. The number has 8 digits and always starts with “80XXXXXX”. If you see 2 zeros at the beginning, you can disregard them. Please note that all owner numbers changed in January 2021 to this numbering system.

You can find a summary of your account on the first page of your JIB statement. This summary includes any open balances due to or from Hilcorp, how long those balances have been outstanding, and whether any revenue has been netted.

Effective January 1, 2026, Hilcorp Energy I, L.P. and Hilcorp Alaska, LLC underwent internal reorganizations. As part of this change, ownership of certain Lower 48 and Alaska assets were transitioned to newly established Hilcorp entities as noted on the schedule below. Each new entity is a wholly owned indirect subsidiary of Hilcorp Energy I, L.P. and an affiliate of Hilcorp Energy Company (for Lower 48 assets) or Hilcorp Alaska, LLC (for Alaska assets), respectively.

There has been no change in Operators and your day-to-day interactions with Hilcorp will remain unchanged. Please note that going forward you may receive multiple JIBs related to your ownership interests in these areas.

As we work to process these changes internally, some account activity has been temporarily delayed. This includes processing transactions, application of payments to owners’ accounts, and the allocation of JIB balances for owners that own across multiple asset areas. This may affect the Joint Interest Billing (JIB) summary and aging report in Energylink, as balances are being reviewed and allocated to the appropriate entities. Please be patient as we work to process these changes over the next few months.

As part of these changes, our banking information has changed. Going forward, if you submit payments to Hilcorp, they will need to be sent to the entities based on the ownership of your properties and as noted on the above schedule. Contact us at ownerrelations@hilcorp.com for updated banking information. Please note, depending on where your properties are located, you may be required to send multiple payments.

There are different reasons for an account to be placed in netting; the most common is that the account is in arrears due to delayed or delinquent JIB payment history.

Hilcorp applies netted Working Interest (WI) revenue against the outstanding JIB balance. Any revenues in excess of expenses remaining on the account will be sent to you on a monthly basis. Netted monies are accumulated until a threshold of $100 for check distribution is reached. Regardless, we will send you a revenue statement related to the revenues that were netted, even if you don’t receive a check. These revenue statements begin with the letter ‘J’ and are available on the EnergyLink Online System. These ‘J’ revenue statements are informative statements letting you know the revenues that would be due to you if you were not being JIB netted.

We strongly recommend you register a profile on the EnergyLink Online System. The EnergyLink Online System allows you to retrieve current and past invoices and revenue statements. All you need to register a profile is your last JIB or revenue statement.

There are a few possible reasons that this may occur: (i) the well is not currently producing (for example, the well has not reached completion status or is shut-in); (ii) the revenues are in suspense status due to unknown address, title issues, etc; or (iii) the owner’s account was placed in netting status due to delayed or delinquent JIB payments. In the case of an account in netting status, the revenues are being paid, but instead of a check being sent to you, this money is first applied to your expense account to clear the outstanding JIB balance. If this revenue is enough to cover everything that is past due, then a payment will be sent to you with the remaining balance.

The most common reason this happens is because the owner fails to notify and/or provide the supporting documents of the sale to Hilcorp. Our Division Orders Department can only update ownership for a well once the owner sends us a copy of the recorded conveyance instrument. There are more details in the Division Orders section of the Frequently Asked Questions as where to send the relevant documents, how long it takes for the transfer to be completed, etc.

Questions About Your Check

Hilcorp’s minimum check amount is $100.00. If your account balance is less than $100.00, there will be no check issued that month. You may, however, request that funds be issued to you when your account reaches $25.00. To do so, please download and complete the $25 Minimum Check Form (PDF). Please email the completed form to ownerrelations@hilcorp.com.

Smaller revenue amounts that fail to meet the minimums above are accumulated month to month until they meet the minimum, at which time you will receive a check.

Checks are typically mailed on the 25th day of the month unless this day is a holiday or weekend; then checks will be mailed on the first business day after the holiday or weekend.

Hilcorp annually releases revenue that fails to exceed $100.00, but is greater than $10.00, in June of each year.

Effective January 1, 2026, Hilcorp Energy I, L.P. and Hilcorp Alaska, LLC underwent internal reorganizations. As part of this change, ownership of certain Lower 48 and Alaska assets were transitioned to newly established Hilcorp entities as noted on the schedule below. Each new entity is a wholly owned indirect subsidiary of Hilcorp Energy I, L.P. and an affiliate of Hilcorp Energy Company (for Lower 48 assets) or Hilcorp Alaska, LLC (for Alaska assets), respectively.

There has been no change in Operators and your day-to-day interactions with Hilcorp will remain unchanged. No action is required on your part; however, please note that going forward you may receive multiple payments related to your ownership interests in these areas.

There are many factors contributing to your payment amount such as: market conditions, fluctuating commodity prices, regulatory or contractual changes, and production volumes.

Crude oil and natural gas are commodities, and their value is subject to daily swings in the marketplace. As such, there are no guarantees, but Hilcorp continually negotiates to get the most favorable prices possible.

Funds held in suspense means that they are “held and not distributed for payment” due to legal reasons, incorrect or missing address, outstanding title requirements, etc.

Reasons may include:

  • Division order not signed*
  • Unsatisfied title requirements
  • Transfer of interest
  • Notice of death
  • Address unknown
  • Missing Tax Identification Number (TIN) or Social Security Number (SSN)
  • Affected by litigation
  • Uncashed check
  • Bad address suspense

*Some states may require signed division orders to remit payment.

Royalty payments are dependent on the sale of production from active well(s). The well(s) your revenue is generated from may be shut-in for maintenance or may have stopped producing. There is no guarantee on the life of a well or the amount or frequency of revenue payments.

Checks may not be honored if they are not cashed within one hundred eighty (180) days after issuance. If one hundred eighty (180) days have passed, please contact Hilcorp Owner Relations at 713-209-2457 or ownerrelations@hilcorp.com.

ACH (direct deposit) eliminates the risk of uncashed, voided and/or lost checks. Please see Direct Deposit for information regarding how to sign up for direct deposit.

If you have not received your check and have waited ten (10) business days from the date the check was originally mailed, please contact Hilcorp Owner Relations at 713-209-2457 to process a void of the original check and re-issue the funds to you on the next available check write date. If your check is found after Hilcorp has voided it, please do not attempt to cash or deposit the voided check. Please have the following information ready when you call:

  • Your name
  • Your owner number
  • Your Taxpayer Identification Number (TIN) or Social Security Number (SSN)

Hilcorp will verify the status of your check with our Treasury Department and stop payment if the check is still outstanding. Hilcorp will then reissue the funds under a new check number. Please be aware that the reissue amount may be included with funds for current payment.

Please click here for an annotated example of check details.

Royalty accounts are subject to adjustment, either upward or downward. There are many factors that may result in a prior period adjustment, such as:

  • Revised production statements from the property operator
  • Revised plant statements from a plant operator
  • Corrected data received after an unexpected operational change (often due to a mechanical failure that interrupts normal operations or a major weather event)
  • Revised pricing information from third parties
  • Revised allocation statements or pricing information due to audit findings
  • Accounting revisions
  • Retroactive tax incentives provided by government authorities

The need for accounting adjustments may be identified several months or years after the original accounting for a given production month, and there may be multiple revisions over any period of time.

Lease & Legal Description

Hilcorp regrets that we are unable to provide personal ownership research. Any information on file with Hilcorp would be specific to Hilcorp’s operated production, which may not be an accurate representation of all your ownership in the area. To obtain a copy of a lease or conveyance document covering your ownership interest, you will need to research the real property records in the County/Parish Clerk’s and/or Tax Accessors office in the County/Parish where the interest is owned.

Change of Ownership

Did they have a probated will?

Yes
If there is a Probated Will, Hilcorp will need copies of the following documents as recorded in the county/parish where the affected property/well is located. If you have properties in multiple counties/parishes, you will need to record this documentation in each county/parish where the properties are located.

  • Final Decree of Distribution, Determination of Heirship, Certificate of Transfer, or Judgment of Possession (if applicable)
  • Death Certificate (unrecorded copy will be sufficient)

OR (all of the following)

  • Last Will and Testament
  • Death Certificate (copy will be sufficient)
  • Letters Testamentary/ Short Certificate
  • Order Admitting will to Probate / Final Probate Order
  • Recorded Deed to beneficiaries or trust (if applicable)

If the Will was NOT probated in the county/parish where the property/well is located, please provide Hilcorp with copies of the Ancillary Probate Proceedings as recorded in the county/parish where the property is located. Please note many states do not accept foreign probate. You may wish to contact an attorney to ensure adherence to the applicable standards.
Please furnish the Names, Addresses, and W-9 forms for each heir or beneficiary.

When available, please forward all the necessary documents to Hilcorp (scanned and attached as PDF) to ownerrelations@hilcorp.com.

No
If there is no last will and testament or the will is not being probated, Hilcorp will require the following documents as recorded in the county/parish where the affected property/well is located:

* Based on the amount of funds held in suspense, additional documentation may be requested by Hilcorp to complete the transfer.

When completed, please forward all the necessary documents to Hilcorp (scanned and attached as PDF) to ownerrelations@hilcorp.com.

 

The transfer of interest between parties, the addition of names to existing accounts, or any change in title, requires a recorded conveyance document. The recorded conveyance document should clearly specify what rights are being conveyed from the former owner to the new owner. Also, the conveyance document must be filed of record in the counties/parishes where the well(s) are located.

Please follow the instructions below:

Instruction for Change of Ownership Conveyance

When completed, please forward all the necessary documents to Hilcorp (scanned and attached as PDF) to ownerrelations@hilcorp.com.

For Changes of Ownership Involving Trusts, please follow the instructions below:

Change of Ownership Involving Trusts

When completed, please forward all the necessary documents to Hilcorp (scanned and attached as PDF) to ownerrelations@hilcorp.com.

If a joint account needs to be split-up after a divorce, Hilcorp will require the following documentation:

  • Copy of the signed divorce decree*
  • A recorded conveyance in the counties/parishes where the properties are located

* Hilcorp will accept the first page, signature pages, and all the relevant pages that contain information in regard to the mineral rights.

When completed, please forward all the necessary documents to Hilcorp (scanned and attached as PDF) to ownerrelations@hilcorp.com.

A Division Order is a directive signed by an Interest Owner verifying, to the purchaser or operator of a well, the Interest Owner’s decimal interest in a producing property. It also provides the Interest Owner’s remittance address and taxpayer identification number/social security number. Some states require a signed division order in order to remit payment. If you would like a copy of your Hilcorp division order, please email us at ownerrelations@hilcorp.com.

For owners with interest in a Unit:

Mineral acres you own / mineral acres in the unit X Royalty rate

For all other owners:

Mineral interest X Royalty rate

Due to the many variables involved in determining the estimated value of a property, Hilcorp does not provide such valuations. However, you can contact an independent business or professional who offers this type of service for assistance.

Funds are reported to various states based on the state of the owner’s last known address of record. To claim funds reported as unclaimed by Hilcorp, please visit each state’s respective website.

If you received an Unclaimed/Abandoned Property letter, please respond within 30 days from the date of the letter or funds will be reported as unclaimed to the state of the owner’s last known address. If you have further questions about the Unclaimed/Abandoned Property letter you received, please contact Hilcorp Owner Relations at ownerrelations@hilcorp.com or 713-209-2457.

Tax Questions

In accordance with IRS requirements, 1099 tax forms are mailed to recipients no later than January 31 of each calendar year. Please allow up to 15 business days for postal delivery. Electronic copies will be made available through EnergyLink by mid-February.

A Form 1099 is an IRS information return that reports income for the calendar year. Depending on the type of payments you received, you may receive a Form 1099-MISC, a Form 1099-NEC, or both.

You received a Form 1099 because you were paid royalties or had other reportable income during the calendar year, as required by IRS regulations.

Both Form 1099-MISC and Form 1099-NEC report income to the IRS, but they are used for different types of payments. Form 1099-MISC generally reports royalty income, including royalty interests, rent, and other miscellaneous income, while Form 1099-NEC generally reports working interest income and certain other non-employee compensation.

Your Form 1099 reports gross income paid during the year, before any taxes, deductions, or adjustments. Monthly check stubs reflect net payments after applicable deductions, which is why the amounts may differ.

If your name, tax identification number, or reported dollar amount appears incorrect, please contact us so we can review the issue.  You can reach us at OwnerRelations@Hilcorp.com | 713-209-2457 (Option 2).

We are unable to provide individual tax advice. For guidance on how to report Form 1099 income, please consult your tax advisor or CPA.

The IRS receives your name, address, tax identification number, and the total income and any federal tax withholding reported on your official Form 1099. The state income tax withheld, the additional information shown on the form, and the income-by-state detail are provided for your reference only and are not reported to the IRS. Any supplemental statements available through EnergyLink are also for informational purposes only and are not separately reported to the IRS.

A severance/production tax is a state tax levied against both royalty and working interest owners on their pro rata share of oil and gas production. State governments set owner severance tax rates and levy the tax when natural resources such as oil and natural gas are “severed” from the earth.

State taxes are withheld pursuant to the applicable laws as they apply to either the state of residency or the state of production.

Ad Valorem taxes on minerals are levied at the county level. Depending on where your interests are located, this tax becomes payable only when minerals are producing (as opposed to non-producing).

Federal Backup Withholding is assessed when the owner has not provided their SSN/TIN for the account. If Federal Backup Withholdings were applied, the owner will need to consult with a tax preparer to determine if a refund is possible.

Report a Transfer of Interest

Furnish a copy of the conveyance recorded in the county/parish where the property is located. Visit this directory for Clerks’ contact information and links to their websites.

  • Furnish a copy of the trust agreement, and a copy of the recorded conveyance transferring the property to/from the trustee of the trust.
  • For properties in Louisiana, you must also furnish a copy of the Extract of Trust recorded in the parish where the property is located.

Furnish a copy of the complete Divorce Decree and Conveyances recorded in the county/parish where the property is located.

Download a check list for properties located in:

Mineral/Lease Purchase

For interest owners seeking to sell their lease or mineral interest to Hilcorp, all inquiries must be submitted via the Mineral Purchase Intake Form  located in the Owner Relations section of Hilcorp’s webpage. The Requirements page includes the necessary documentation. The Mineral Purchase Intake Form must be fully completed and submitted with the required documentation. Only complete applications will be reviewed. Hilcorp reviews completed inquiries within 90 days.

Notice to Operators Change of Ownership

Forms & Checklists

Name Change Form

Change of Address Form

Minimum Check Request Form

Affidavit of Heirship Form & Guidelines

W-9 Form

Change of Ownership Conveyance

Instructions for Change of Ownership – Trust

Alabama

Alaska RI

Alaska – ORRI

Colorado

Louisiana

New Mexico

Pennsylvania and Ohio

Texas

Wyoming

$25 Minimum Check Form

How to: Read Hilcorp Energy Company Check Detail

Instruction for Change of Ownership (Conveyance)

Instructions for Change of Ownership Involving Trusts

Mineral Purchase Intake Form

Helpful Links

Directory of Courthouses and Links to Courthouse Records

Texas Railroad Commission

National Association of Royalty Owners

New Mexico Oil Conservation

Alaska Oil and Gas Conservation Commission

US Department of the Interior

Louisiana Department of Natural Resources

The Geological Survey of Alabama

Search for Unclaimed Funds by State

Wyoming Oil and Gas Conservation Commission

Alaska Department of Natural Resources

Bureau of Land Management

Reach Out to Us

Have questions? Connect with a Hilcorp representative by visiting our contact page, emailing us at ownerrelations@hilcorp.com or by calling (713) 209-2457.

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